Small Business Operations: Guarding Business Information

Your business relies on all kinds of computerized data: customer credit card numbers, vendor price lists and contracts, for example. Guarding business information helps you compete effectively in the marketplace. Your data access devices, such as computers and laptops, boast the latest security software and virus checkers.

Unfortunately, some of these virtual safeguards may not be enough. You can also implement the following physical methods, which cost almost nothing to do.

• Hide your displays. If your screens face an open window, then anybody on the street or in the next building can see what you’re typing in. While it’s noticeable if someone is standing directly outside looking in, it’s not so obvious is someone is spying on you with binoculars from a place across the street. The simple solution is to face your screens toward a wall where only you can look at them.
• Avoid logins with public WiFi. Because you want to maximize your workday, you may find yourself using your computer while you commute on public transportation or while taking a break at a coffeehouse. You rely on the free WiFi to save on costs. Because the access is unsecured, any hacker can observe what you’re typing without your knowledge. Avoid using any websites that require logins or other confidential information. If anyone is eavesdropping, they won’t get any private information.
• Wipe your old technology. Whenever you replace your old devices, you may donate them to schools or charities, or throw them into a technology recycling bin. Be aware that even if you delete files from these devices, they may still contain bits of valuable information that a hacker can reconstruct. You have to permanently wipe the memory clean to delete such data. Do a search on “data destruction software” to find free programs that perform this function.

If you want more information on improving your small business operations, please contact me. Now is an excellent time to start getting your systems in shape for 2014.

photo credit: heathbrandon via photopin cc